Time: 9 am - 4 pm

eBooks: Not Just Another Binding

Cost: $125

Speakers: Sue Polanka, Wright State University and No Shelf Required blogger; Keith Powell, Head of Acquisitions, The UC Irvine Libraries ; Lisa Sibert, Electronic Resources Acquisitions Librarian, The UC Irvine Libraries; and Holly Tomren, Electronic Resources and Metadata Cataloger and Interim Head, Monograph Cataloging, The UC Irvine Libraries; Other speakers TBA

eBooks are not just another binding. As with any new technology, librarians and publishers are discovering many challenges in implementing eBooks. This full day pre-conference will explore several of these challenges including: eBook standards, including epub, DRM, interface features, and archiving; eBook readers and their use by aggregators and libraries; and workflow issues in libraries like approval plans, catalog records, and the use of eBook metadata for discoverability. eBooks will also be celebrated with a presentation by an eBook author and awards given to exceptional eBooks, ones that best demonstrate the possibilities of this new format.

Time: 9 am - 12 noon

Ebrarians: Meeting the Challenges of E-resources Head on! New Professionals Discuss the Management of Electronic Resources

Cost: $100

Speakers: Ryan Weir- Serials and Electronic Resources Librarian, Murray State University; Geoffrey P. Timms- MLIS, Electronic Resources/Reference Librarian Instructor, Division of Library Services Jack Tarver Library Mercer University; George Stachokas- Electronic Resources Librarian, Cunningham Memorial Library, Indiana State University; Regina Koury- Electronic Resources Librarian, Idaho State University.

Knowledge and experience are valued and justly so. However, this session will be devoted to the experiences and burgeoning knowledge of those who are new to the electronic resources profession. During this session you will hear about the challenges those in the profession are facing or have faced and the solutions that they have come across as they have acclimated themselves to the e-resources profession.

We encourage both new professionals and seasoned professionals to attend this session as the session will be interactive in nature, and thus more participants means more experiences and insights.

Four new LIS professionals address the opportunities and challenges of managing electronic resources in the contemporary academic library, covering following general themes:

1. Paying for electronic resources - A discussion of strategies for stretching tight budgets to meet the needs of patrons including overlap analysis, pay on demand, purchasing through consortia, informal purchasing groups with other institutions, defining/redefining single vs. multi-site license agreements and special arrangements with vendors. What new librarians need to know in order to take stock of the situation, take advantage of opportunities, and avoid mistakes.

2. Management and Delivery of Electronic Resources - The problem of ensuring access including a review of practical steps and lessons learned. Relevant issues would include maintaining library Web pages, contacting vendors, proxy access, and perhaps even touch on cataloging as well.

3. Collection development and electronic resources - Print vs. electronic format, assessing patron needs, gathering the right information about how to build and maintain appropriate collections for specific academic programs.

4. Education and training for Electronic Resources Librarians - How well do LIS programs prepare new professionals for work in Electronic Resources? What seems to be working and what needs to be improved in terms of curriculum and other training.

Time: 9 am - 12 noon

Negotiating With Vendors: Dos and Don’ts

Cost: $100

Speakers: Buzzy Basch- President, Basch Subscriptions; others TBA

Negotiating plays a major role in library administration and operation: negotiating for a share of scarce personnel and financial resources; developing contracts with vendors and suppliers; and liaising effectively in cooperatives and other common interest groups. Join a seasoned group of library and information industry negotiators who will share their experience in defining objectives, devising strategies, and measuring success in negotiations.

Time: 9 am - 12 noon

Acquisitions 101: Keeping Current in Today's Changing Environment

Cost: $100

Speaker: Dawn Waller- Head, Acquisitions, University of Virginia

How do we keep current in the evolving acquisitions landscape? This interactive session will cover approval plans; budget management; collections structure; vendor relations; staffing; and technologies that will help you meet challenges now and into the future. The program leader will also survey preconference attendees prior to the event for specific issues and questions of concern.

Time: 9 am - 12 noon

Master of License Negotiations: Your Three Hour Degree to Learn Practical Strategies and Tips

Cost: $125

Speakers: Anjana Bhatt- Electronic Resources Librarian, Florida Gulf Coast University

The main objective of this three hour workshop is to address the most complicated task of understanding and negotiating e-resources license agreements and helping attendees become better license negotiators.

Although rarely in charge of the complete negotiation process, ER librarians are expected to understand legal implications of confusing copyright laws, conduct preliminary negotiations and communicate with publishers, library director, university attorney, ILL department, and the library staff.

This practical workshop explains how to understand and read a license agreement, addresses actual license negotiation concerns, provides negotiation tips, engages attendees via a survey and exercise, and creates an online forum for future discussions.

Presenter will create a listserve to communicate with attendees before and after the workshop. Before the workshop commences, participants will receive a questionnaire about their license negotiations concerns and an exercise about their current negotiation process.

The following topics will be discussed during the first hour:

• Components of a licensing agreement

• What to expect under each section such as authorized users/usage; fair usage rights for using, printing, downloading, copying, e-mailing, ILL, course packs, course reserves, electronic links, and persistent URLs; licensor/licensee obligations; renewal terms; early termination rights; perpetual license; archival rights; warranties; indemnities; governing laws; force Majeure, & fees etc.

• NISO standards: “Shared E-Resources Understanding” (SERU), ONIX: PL

• Value of license addendums

• Negotiation tips

Second hour will address specific concerns received through the survey. Presenter will also share best practices for license negotiations and records keeping that are adopted at FGCU library.

Third hour is reserved for discussions based on the exercise. During this hour attendees discuss their problems and develop a workflow tailored to their own organizations.

Workshop related material such as power point presentation and a reference list will be posted on the blog’s website.

Time: 1 pm - 4 pm

Serials Resource Management

Cost: $100

Speakers: Buzzy Basch – President, Basch Subscriptions; others TBA

Join a panel of seasoned experts in a discussion of the current issues in SRM. Participate in the exchange of experience and ideas. E-journals, paper, publisher pricing strategies, allocation of staff, and morphing of ERM and SRM.

Time: 1 pm - 4 pm

The Changing Face of Library Workflow Management: Open Source, Grid Computing and Cloud Services.

Cost: $150

Speakers: Tim Daniels, Assistant State Librarian for Technology and Infrastructure, Georgia Public Library Service; Robert H. McDonald, Associate Dean for Library Technologies, Indiana University; Andrew Pace, Executive Director for Networked Library Services, OCLC.

Over the last two years library services (that is services to libraries) have seen some new and continuing developments in the open source and community source software arenas. Open Source Integrated Library Management Systems such as Evergreen and Koha continue to gain new users and prove that open source models can work in the library environment. Open Source Discovery tools like Vufind and Black Light, and LibraryFind continue to develop strategies to disintegrate library management functionality from best-of-breed search and discovery. Projects such as the Open Library Environment (OLE) are working to build stronger community involvement in library software development that will open up new collaborative possibilities for the academic enterprise. Along with this, OCLC has announced the development of web-scale management services that build on their grid-services framework in support of library management systems. During the pre-conference we will discuss these projects as well as other services and support developments and how they will impact and change the face of library workflow management over the next five years.

Time: 1 pm - 4 pm

Weeding, Offsite Storage & Sustainable Collections: Library Space and Print Collections 40 Years After the Kent Study

Cost: $150

Speakers: Rick Lugg and Ruth Fischer, R2 Consulting LLC

Library shelves are increasingly full, and more books are being published than ever. Yet surprisingly few of those books are used. The Kent study, begun in 1969 at the University of Pittsburgh, found that 40% of monographs in academic collections never circulate. Recent data suggest that percentage is even higher today. Meanwhile, library administrators are seeking to increase space available for group study, information commons, writing centers, and cafes. Print collections are facing increased scrutiny and questions about the rate of return on the massive investment they represent.

Weeding and offsite storage are obvious solutions, as is the idea of establishing sustainable levels of print collecting. Prime central campus space seems a poor place to store low-use collections. Unfortunately, weeding can be difficult and controversial, and has rarely been a priority. The tools and techniques to support weeding and storage decisions are very much underdeveloped.

Current solutions such as compact shelving, consortial collection development, and shared print archives can provide temporary relief. But hard decisions remain regarding the extent of library space and materials budget dedicated to low-use print collections. Ultimately, every library will need to define its “carrying capacity” for print, and develop strategies to maintain that level as new content is acquired—while still assuring the integrity of their collections.

R2 will present these issues from multiple viewpoints, and describe tools, techniques, and strategies for achieving and maintaining sustainable collections. We will address new opportunities and safeguards, such as the increasing existence of electronic full-text surrogates, the development of R2’s “disapproval plan”, and the growing infrastructure for on-demand acquisitions.

Time: 1 pm - 4 pm

The Avery Research Center for African American History and Culture: A Case Study

Cost: $100

Tentative Speakers: Georgette Mayo, Interim Director, Avery Research Center; Deborah Wright, Director of Special Projects, Avery Research Center; Oliver Smalls, Coordinator of Administration and Building Services,Gift Shop Manager, Avery Research Center; Harlan Greene, Director of Archival and Reference Services, Project Director, Avery’s CLIR Cataloging Hidden Special Collections and Archives Grant, Avery Research Center

The Avery Research Center for African American History and Culture at the College of Charleston was established in 1985.From its inception, the Center has served as a source of community outreach on African-American issues. The Center maintains an archive of primary and secondary source material of nearly 4,000 holdings that encourage scholarship, research, and presentations by scholars, researchers, and students. The Center also operates as a small museum, a national historic site with a listing on the National Register of Historic Sites, and a cultural center. Avery’s mission is intended for a diverse array of constituencies.

Through its research facilities, museum exhibits, tours of its historic site, and cultural center, Avery tells the story of African Americans from their origins in Africa through slavery, emancipation, segregation, migration, the civil rights movement, and the ongoing struggle for social and political equality. Avery’s public programs convey the importance of collecting and preserving the records and documents of not only public figures, but also ordinary people whose stories reveal the “grassroots” experience of everyday lowcountry life. Avery’s regional focus distinguishes it from other archives in South Carolina and the nation and it is the only collection of its kind in the country

Annual Reception
Thursday, November 5, 2009
7:00 - 9:00 pm

The 29th Annual Charleston Conference Gala Reception will be held at the Charleston Visitors Center, situated within walking distance of the Francis Marion Hotel. Located in a beautifully restored 1856 railroad warehouse at 375 Meeting Street, the Charleston Visitors Center provides a meeting place for the catered reception. The reception will begin at 7 pm and last until 9 pm on Thursday, November 8th. 

Please sign up for the reception when you register online. There is no charge to those registered for the conference. Transportation will be provided in the case of inclement weather and for those not wishing to walk. We hope to see you all there for a delightful evening.